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Pardeep Jha & Associates Chartered Accountants

Services

Outsourced Accounting & Bookkeeping Services

A CA-supervised team manages your daily ledgers, bank reconciliations, and monthly GST/TDS compliance prep — so your month-end close lands by day 3, not day 21.

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What you get

Outcomes

  • Month-end close locked and P&L delivered by the 3rd — without any founder involvement required
  • Bank accounts reconciled line-by-line within 48 hours of statement receipt — no untracked cash
  • GST input tax credit position computed and handed over monthly — zero leakage from missing purchase invoices
  • TDS liability deposited before the 7th every month — zero late-fee or interest exposure
  • Zero business continuity risk — team handover protocols and CA supervision built into the retainer
  • Accounting software cost reduced or eliminated — books hosted on our licensed infrastructure if needed

Finance operations run on repetition: invoices posted, banks reconciled, taxes computed, reports delivered. When that cycle depends on a single accountant, one resignation or one sick day cascades through your GST reconciliation, TDS deposit, and month-end close simultaneously. An outsourced retainer replaces that single point of failure with a CA-supervised team running a documented, repeatable process.

The engagement covers the full bookkeeping and compliance-prep layer — everything between the source document and the statutory filing. GST and TDS returns are filed through our separate compliance engagements, but this retainer prepares the computation worksheets so those filings take minutes, not days.

Engagement benchmarks

What the retainer changes

Month-end close

Day 3

Ledgers locked and P&L delivered before your next business week begins.

Bank lines reconciled

100%

Every transaction matched against your statement — no untracked cash or silent ledger gaps.

TDS challan deadline

7th

Liability computed and challan deposited before the due date, every month, without exception.

The staffing problem

Single in-house accountant vs. a supervised retainer team

The in-house model

Single-person dependency that compounds over time

  • Books freeze when your accountant quits, falls ill, or takes unplanned leave
  • Manual entry errors accumulate silently — surfacing as GST mismatches and lost ITC at year-end
  • P&L arrives two to three weeks after month-end, when operating decisions are already stale
  • Scaling from 200 to 2,000 invoices means hiring, training, and managing additional headcount

PJA retainer

Supervised team with documented protocols and CA oversight

  • Zero downtime — team continuity, handover protocols, and CA supervision are our responsibility
  • Structured entry from source documents with a CA-level review gate before books are closed
  • Month-end close locked and reports delivered by day 3, on a committed monthly cadence
  • Transaction volume scales within the fixed retainer fee — no hiring, no retraining, no disruption

Monthly scope

What runs each month

Four interlocking workflows. Ledger accuracy drives reconciliation quality, which drives compliance-prep accuracy, which drives reporting credibility. Each depends on the one before it.

Ledger management

All sales invoices, purchase bills, and expense vouchers recorded daily or weekly in TallyPrime, Zoho Books, or QuickBooks. Entries are structured to your chart of accounts and tagged to the correct GST and Income Tax heads — no reclassification surprises at year-end.

Bank reconciliation

Every bank account, credit card, and payment gateway statement matched line-by-line against your ledger. Unreconciled items flagged in a structured exception report — no cash movement goes untracked, and no entry sits in a suspense account for months.

GST & TDS computation

Month-end GST output and input tax credit position computed and summarised in a worksheet ready for GSTR-3B. TDS liability calculated per deductee category with challan deposited before the 7th — zero late-fee or interest exposure on either count.

Month-end reporting

Profit & Loss, balance sheet, cash flow summary, and AR/AP ageing delivered by the 3rd of the following month. Reports formatted for management review — not raw trial balance exports — with variance flagged against the prior period.

Clean books are not an accounting output. They are a management input — and every decision made on bad numbers compounds the error.

CA Pardeep Jha · Founding Partner

Software compatibility and data sharing

We work within your existing accounting system or host your books on our licensed infrastructure. For data ingestion, we configure a secure shared folder — you upload photos or PDFs of purchase bills and bank statements, we process entries remotely. Onboarding runs three to five working days.

PlatformAccess modelHosting option
TallyPrime (on-premise)Remote desktop or Tally on CloudAvailable on our licensed Tally Cloud
Zoho BooksAccountant Access inviteNo — subscription stays with you
QuickBooks OnlineAccountant User inviteNo — subscription stays with you
Busy AccountingRemote desktopAvailable on our server

Methodology

How we work

  1. Discovery and systems access

    Two-to-three day review of your existing accounting setup, transaction volume, and current pain points. We document your chart of accounts, review historical books for structural issues, and confirm software access or configure hosting.

  2. Opening balances and clean start

    We agree closing balances from the prior period, configure the data-sharing folder, and process any backlog entries before the monthly cadence begins. If books are behind, a legacy cleanup phase runs first.

  3. Monthly operating cycle

    Daily or weekly ledger posting from source documents you upload. Bank, credit card, and payment gateway statements matched line-by-line each week. GST and TDS positions updated as transactions post throughout the month.

  4. Month-end close and compliance prep

    Period locked by the last working day. GST computation worksheet and TDS challan prepared. P&L, balance sheet, cash flow summary, and AR/AP ageing reports delivered by the 3rd of the following month.

  5. Quarterly review and handover

    90-minute review with the founder or finance lead — covering P&L trends, balance sheet health, and open compliance items. Workpapers maintained in a structured folder, audit-ready on request.

Scope

What's included

  • Monthly Profit & Loss statement and Balance Sheet — delivered by the 3rd
  • Bank reconciliation statement for all accounts, with structured exception log
  • GST computation worksheet — output tax, input credit, and net GSTR-3B liability
  • TDS liability schedule by deductee category, with challan deposit confirmation
  • Accounts Payable ageing report — 0–30, 31–60, 61–90, and 90+ day bands
  • Accounts Receivable ageing report — overdue invoices flagged for follow-up
  • Cash flow summary — opening balance, inflows, outflows, and closing balance
  • Month-end trial balance — CA-reviewed and period-locked
  • Vendor and expense register aligned to Income Tax and GST classification heads
  • Annual compilation workpapers for statutory audit handover
  • Accounting software access or hosted ledger on our licensed TallyPrime / Zoho Books infrastructure

Common questions

Frequently asked

How do we share bills and bank statements with your team?
We configure a shared folder on Google Drive or a platform of your preference. You or your team upload photos and PDFs of purchase bills, expense receipts, and monthly bank statements — we process entries remotely. No accounting software needs to be installed on your side. Onboarding and folder configuration typically complete in three to five working days, after which your only monthly action is uploading source documents.
Will we lose control of our bank accounts or vendor payments?
No. We operate with view-only access to your bank statements, used exclusively for reconciliation. You retain complete authority over authorising and executing vendor payments, salaries, and any outflows. We never hold transaction rights on your accounts. Many clients share statements as monthly PDFs rather than granting portal access — both approaches work equally well.
Our books are behind by several months. Can we still start a monthly retainer?
Yes, but the first phase is a one-time legacy cleanup before the rolling retainer begins. We reconstruct the backlog period by period — clearing suspense accounts, correcting opening balances, and computing historical GST and TDS positions. The cleanup is scoped and priced separately. Once the books are current, the monthly retainer starts on a clean foundation. Our accounting legacy cleanup service covers this engagement in detail.
Do we need to purchase accounting software separately?
Not necessarily. If you already have a Zoho Books, QuickBooks, or Tally Cloud licence, we request accountant access and work within your system. If you do not, we host your books on our firm's licensed TallyPrime Cloud infrastructure — this typically saves you ₹7,000–15,000 annually in software subscription costs and eliminates the setup effort on your side.
What does the monthly retainer not include?
The retainer covers bookkeeping, reconciliation, GST and TDS computation worksheets, and monthly management reports. Statutory filing — GSTR-1, GSTR-3B, TDS returns (Form 26Q and 27Q), and annual returns — are handled through our GST compliance and income tax engagements. Payroll processing, statutory audit, and ROC filings are separate practice areas. Any combination can be bundled into a single engagement on request.
How long does onboarding take, and when do we see the first reports?
Onboarding — software access, data folder setup, chart-of-accounts agreement, and opening-balance sign-off — runs three to five working days. The first monthly close covers the current month and the P&L lands by the 3rd of the following month. If there is a backlog of unrecorded periods, reconstruction runs in parallel and completes before the monthly cadence begins.

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Next step

Ready to begin?

Book a 30-minute discovery call. We'll scope the engagement, confirm deliverables, and give you a fixed-fee proposal within 48 hours.

Book a consult WhatsApp us +91 6391 110 333