Services
Turnkey MCA retainer for Private Limited Companies — annual ROC returns, Director KYC, and event-triggered filings managed to deadline so your entity stays Active and Directors' DINs never deactivate.
What you get
The Ministry of Corporate Affairs runs on a fixed calendar, and it does not issue reminders. A Private Limited Company that misses Form AOC-4 by a single day begins accruing a ₹100 penalty — every day, compounding, until the form is filed. Most compliance failures at this level are not failures of intent. They are failures of bandwidth: the founders are running the business; the ROC portal gets scheduled for later, and later becomes November, and November becomes a penalty notice.
Our ROC retainer is a managed calendar, not a response service. We own every due date — annual returns, Director KYC, board meeting records, and event-triggered filings — and file them before the deadline, not after the penalty has started. The engagement is fixed-fee, billed annually, and covers the full statutory scope so there are no per-form invoices when a Director resigns, a share transfer needs processing, or the registered office moves.
| Form | Coverage | Deadline | Late penalty |
|---|---|---|---|
| DIR-3 KYC | Annual Director identity verification | September 30 | ₹5,000 reactivation fee; DIN deactivated immediately |
| Form AOC-4 | Financial statements filed with ROC | 30 days after AGM | ₹100 per day |
| Form MGT-7/7A | Annual return — shareholders, directors, capital | 60 days after AGM | ₹100 per day |
| INC-20A | Business commencement certificate | 180 days from incorporation | ₹50,000 + ₹1,000/day per Director |
Penalty exposure
AOC-4 and MGT-7 late fee
₹100/day
Accrues from Day 1 of default. No grace period, no notice required before the clock starts.
DIN reactivation fee
₹5,000
After a missed DIR-3 KYC: all filings requiring that Director's DSC stop until reactivated.
INC-20A default
₹50,000
Plus ₹1,000 per day per Director — the most under-disclosed penalty in new incorporations.
Why the retainer model works
The reactive approach
Our retainer
Annual statutory obligations
These are not optional, and they are not waived for companies with no activity. Each has a hard deadline derived from your AGM date and its own DSC requirements.
Your balance sheet and P&L filed with the ROC within 30 days of the AGM. For companies above the turnover threshold, XBRL-tagged submission is required. We prepare the financial statements, apply XBRL tagging where required, and file — with acknowledgement confirmation returned to you the same day.
A complete statement of shareholders, directors, and capital structure, due within 60 days of the AGM. MGT-7A applies to small companies and OPCs; MGT-7 applies to all others. Late penalty of ₹100 per day applies per form — the two forms together can compound quickly if both slip.
Every individual holding a Director Identification Number must verify their identity annually before September 30th. A missed deadline deactivates the DIN immediately — stopping every MCA filing that requires that Director’s digital signature until a ₹5,000 reactivation fee is paid and processed.
The first AGM must be held within 9 months of the first financial year-end; subsequent AGMs within 6 months. We draft the notice, agenda, attendance register, and minutes three weeks before the meeting date — so the board signs a complete, legally compliant record, not a retrospective one.
The ₹100/day penalty is not the real cost of a missed AOC-4. The real cost is a DIN deactivation that halts a funding round at term sheet stage.
Annual returns cover the recurring calendar. But the life of a growing company generates changes — new Directors, new investors, registered office moves, shareholder exits — each of which has its own 30-day filing window and its own default penalty. These are included in the retainer as events occur, with no additional per-form billing.
Event-triggered filings
Appointment or resignation of a Director filed via Form DIR-12 within 30 days. We draft the board resolution, obtain the consent-to-act and DIR-2, and manage DSC submission and MCA acknowledgement end to end.
Increasing authorized capital (Form SH-7) or allotting new shares for a funding round (Form PAS-3) — from board resolution to share certificates and updated MCA records. Common at Seed, Series A, and convertible note conversions.
Within-city shifts via Form INC-22 within 30 days. Interstate changes require additional steps through the Regional Director — we map the process and manage the queue so the effective date matches your operational move.
Stamped SH-4 transfer deeds, updated register of members, and DIR-12 where the transferee also joins as a Director. Common at incorporation, investor entry, and founder exit — each instance creates a paper trail the next investor or auditor will scrutinize.
Companies inactive for two consecutive financial years can apply for dormant status via Form MSC-1, reducing the annual compliance load to a single annual return until operations resume. We assess eligibility and manage the application.
Legally dissolving an inactive entity via Form STK-2 stops the annual compliance clock permanently. We verify eligibility (no outstanding liabilities, active litigation, or unresolved ROC notices), file the application, and follow up until the closure gazette notification is confirmed.
Methodology
We pull your MCA master data, map outstanding or unfiled forms, and calculate exact late fees and penalty exposure. Output is a written status report with a clear remediation plan — before any retainer engagement begins.
We map your complete annual statutory calendar — AGM date, AOC-4, MGT-7, DIR-3 KYC, and any known event triggers — and issue a fixed-fee engagement letter. The fee is agreed in writing before the first filing leaves our office.
AOC-4, MGT-7/7A, and DIR-3 KYC are filed inside their respective statutory windows. AGM notice, board minutes, and shareholder resolutions are drafted three weeks before the meeting date — never assembled on the morning of.
Director changes, capital alterations, registered office moves, and share transfers are initiated the same week the event occurs. You inform us of the change; we manage the entire ROC workflow from resolution to MCA acknowledgement.
Updated statutory registers, a signed compliance sign-off memo, and next year's deadline calendar are delivered within two weeks of your financial year close — ready for your statutory auditor.
Scope
Common questions
Explore further
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Learn moreRigorous financial statement audits under the Companies Act and Income Tax Act — 100% ledger scanned via Python, CARO 2020 covered clause by clause, and IFC assessment issued alongside the signed report.
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Learn moreNext step
Book a 30-minute discovery call. We'll scope the engagement, confirm deliverables, and give you a fixed-fee proposal within 48 hours.